I have run my business from my Mac for the last 20 years.
Some of my brochures and newsletters have dozens of images in them, and in different resolutions, plus greyscale as well as colour.
Then there are pdfs, Word and Pages documents, and so on. Spotlight is great, but I also use a program called Leap from Ironic Software.
With it I can ‘tag’ any file with ease.
Here’s what it looks like…
I come across lots of information on the web and in pdfs etc which I’d love to refer back to later. What I do is copy the text ‘snippet’ and paste it into a program called Together from Reinvented Software. I then add ‘tags’ which are key words which describe the subject area for the snippet. So if I find a great quote on happiness I can tag it as ‘quote’ and ‘happiness’. If I grabbed the text from a web page, Together logs the web address. I have more than 1,300 snippets in my Together database. I wouldn’t be without it. I used to use DevonThink to store my snippets, but I didn’t think I was getting the most out of it. So I tried Together, really liked it, and now use this exclusively.
Here’s what my screen looks like when I type ‘jobs’ into the Search box…